Supporting documents for licence applications

When applying for an approval or licence to work as an employee in the liquor or gaming industry, you will need to submit personal identification (ID) and supporting documentation to the Office of Liquor and Gaming Regulation (OLGR) with your application.

Note: Your application will not be assessed until all supporting documentation is submitted and your application fee fully paid.

Supporting document checklist

Below is a checklist of supporting documents that are required for each licence type. A description of the supporting documents follows this checklist.

Description of supporting documents

Below is an overview of the supporting documents you are required to submit with your application.

1. Photographs

The following applications require photographs to be submitted:

• liquor approved manager
• key monitoring employee
• gaming nominee
• gaming repairer
• wagering key person
• Keno employee
• lottery key person.

If you are applying for any one of the above licences, you must provide 2 identical colour passport-size photographs of yourself with your completed application.

Requirements for photographs

The photographs must be of the applicant applying for the licence and:

• must not be more than 6 months old
• must be against a plain light-coloured background (e.g. cream, pale blue or white)
• be approximately 35mm wide x 45mm high (passport size)
• must display a full view of head and shoulders without any head-covering.

Exceptions

• If you wear a head-covering for religious reasons we will accept a photograph of you wearing it, but your facial features must be clearly shown.
• If you normally wear glasses, you should do so in the photograph, but tinted glasses are not acceptable.

Note: If you are sending your photographs by post you cannot send scanned copies.

2. Responsible management of licensed venue (RMLV) certificate

The following application requires an RMLV certificate to be submitted:

• liquor approved manager.

If you are applying to be a liquor approved manager you must submit an OLGR approved RMLV training certificate before your application can be determined.

3. Gaming nominee course certificate

The following application requires a gaming nominee course certificate to be submitted:

• gaming nominee.

If you are applying for a gaming nominee licence you must submit a copy of your gaming nominee course certificate before the application can be determined. Find out more about this course at:

• Clubs Queensland
• Queensland Hotels Association.

4. Nomination of gaming nominee form

The following application requires a gaming nominee form to be submitted:

• gaming nominee.

If you are applying for a gaming nominee licence you must submit a Form 68: Nomination of gaming nominee. This form must be completed and signed by the authorised executive officer(s) of the venue in which you are employed.

5. Letter of intent of employment

The following applications require a letter of intent of employment to be submitted:

• key monitoring employee
• gaming repairer
• wagering key person
• Keno employee
• lottery key person.

If you are applying for any of the above you will need to submit a letter of intent of employment signed by your employer.

6. Affidavit

The following application requires an affidavit to be submitted:

• gaming repairer.

Gaming repairer applicants must submit an original Form 20A: Affidavit for service contractor's licence with the application, disclosing any influential or benefiting parties to a repairer's licence renewal. The affidavit must be completed, signed and then certified by a Justice of the Peace or Commissioner of Declarations.

Online applications - submitting supporting documents online

If you wish to complete your application online, you will be able to upload your required supporting documentation as you complete your application. Each file size is limited to 2MB and file types are limited to PDF, JPG, PNG, BMP and GIF files.

If you don't have all the supporting documentation required to submit online, you can save your application and return to it at a later date to upload outstanding documents.

Once the application has been submitted, you cannot upload further documents and must submit them by post.

Online applications - sending supporting documents by post

If you wish to complete your application online, but are unable to upload your supporting documents – or you prefer to send them by post – you can mail them to:

The Executive Director
Office of Liquor and Gaming Regulation
Locked Bag 180
CITY EAST  QLD  4002

You must ensure your online reference number (or name) is clearly marked on all documentation.

Also consider...

• Learn more about training for liquor licensees, gaming providers and staff.
• Read the Gaming Machine Act 1991.
• Learn more about liquor and wine licensing.