Gaming machine money clearing and reporting requirements

A monthly money clearance must be carried out after close of electronic gaming machine (EGM) operations on the last day of each month and before re-starting EGM operations on the first day of the next month.

You must also carry out periodic money clearances of each EGM at least 4 times a month. This should be done every 10 days, at a minimum. (A monthly money clearance is considered one of the periodic money clearances.)

An EGM money clearance includes the removal of gaming tokens (including Australian currency), other than tickets, from within the EGM banknote acceptor, hopper and cabinet.

Leaving gaming machine doors open

Following a successful trial, hotel and club gaming machine licensees are now permitted to leave EGM doors open outside trading hours as long as:

  • machines are not accessible to patrons
  • and
  • the banknote/coin acceptors (or hoppers) are removed and stored in a secure location on the premises.

If cash is stored securely, you don't need to perform a clearance immediately. However, a clearance must be performed if you remove cash before you re-start gaming.

Removed hoppers must be marked with the same identification number as the EGM they were contained in. Removal must be undertaken or supervised by an authorised gaming employee.

Audit requirements for gaming machines

For each of your licensed premises, you must maintain accounting records, including monthly EGM reconciliation reports and financial year audits. You must also complete a cash clearance report (form 40) immediately after performing an EGM money clearance.

Also consider…