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Safety and health reporting for coal mines

Use the menu below to find out about your safety and health reporting requirements for coal mines. Click on a heading to either expand or collapse the heading content.

Boreholes and drilling

Boreholes and drilling

Site senior executives and operators of coal mines must lodge notices and reports about exploration drilling activities and abandoned boreholes.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation. Download a flowchart of reporting requirements for borehole and drilling (PDF, 128KB).

Who this applies to

  • Site senior executives (SSEs) at coal mines
  • Operators of coal mines

Note: The term 'coal mines' also includes places where exploration activities occur.

Before starting activities

Check requirements for land access and notices to landholders for coal and mineral activities.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help refer to the legislation (references in the table below).

Report/notice and legislationWhen to lodgeHow to lodge
Coal 4 - Notice (by coal mine operator) about coal exploration activities (PDF, 413KB) 
(CMSHA1 s. 52)
Before starting exploration activitiesPost or email to local Regional Mines Inspector
Record of drilling activities (by SSE)
(CMSHR2 s. 60)
After drillingPost or email to local Regional Mines Inspector
Borehole abandonment record (by SSE)
(CMSHR s. 60A)
Within 2 months after the last day of the annual reporting period if prescribed equipment is left in the holePost or email to local Regional Mines Inspector
Survey plan to be submitted (by SSE) to chief executive
(CMSHR s. 100)
(P&G Regs3 s. 56)
Not later than 3 months after the completion of the surveyPost survey plan to Chief Surveyor, PO Box 15216, CITY EAST QLD 4002
Plan of coal mine workings with surface drill holes (by SSE)
(CMSHR s. 61)
Before 31 December each year, with coal mine plansPost or email to local Regional Mines Inspector

1CMSHA: Coal Mining Safety and Health Act 1999
2CMSHR: Coal Mining Safety and Health Regulation 2017
3P&G Regs: Petroleum and Gas (Production and Safety) Regulation 2004

Coal Mine Workers' Health Scheme

Coal Mine Workers' Health Scheme

You must notify us as soon as practicable after appointing an appointed medical adviser (AMA) for the Coal Mine Workers' Health Scheme and when the appointment ends.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation.

Who this applies to

  • Site senior executives (SSEs) at coal mines
  • Operators of coal mines

Note: The term 'coal mines' also includes places where exploration activities occur.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help:

  • refer to the legislation (references in the table below)
  • read about the content of notices for appointments of AMAs.
Report/notice and legislation When to lodge How to lodge
Notice of appointment of AMA
(CMSHR1 s. 45)
As soon as practicable Email HSU@dnrme.qld.gov.au or post to the Health Surveillance Unit, Mine Safety and Health, PO Box 467, GOODNA  QLD  4300
Notice of end of appointment of AMA
(CMSHR s. 45)
As soon as practicable Email HSU@dnrme.qld.gov.au or post to the Health Surveillance Unit, Mine Safety and Health, PO Box 467, GOODNA  QLD  4300

1CMSHR: Coal Mining Safety and Health Regulation 2017

Dust reporting

Dust reporting

Site senior executives must notify an inspector of mines and an industry safety and health representative within 24 hours from when they become aware that a respirable dust concentration at their site exceeds the levels prescribed in section 89(1) of the Coal Mining Safety and Health Regulation 2017.

A follow-up notification is required if a further sample taken 2 weeks after the initial event still shows an exceedance result.

In addition, coal mine operators are required to submit quarterly data on respirable dust levels in their mines. Operators do not need to submit real-time monitoring data or static samples (e.g. samples that were not conducted on an actual worker).

These reporting requirements, effective from 1 January 2017, were introduced as part of the Mining Safety and Health Legislation (Coal Workers' Pneumoconiosis and Other Matters) Amendment Regulation 2016.

The quarterly data will be analysed to establish dust exposure profiles for similar exposure groups and to enable effective surveillance of dust levels across all mines sites. Results will be published online and in the Queensland mines and quarries safety performance and health reports.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation.

Changes to dust reporting requirements

Prescribed occupational exposure limits for respirable coal dust and respirable crystalline silica were changed by the  Mining Safety and Health Legislation (Respirable Coal Dust and Silica) Amendment Regulation 2020.

From 1 September 2020 until 1 January 2021, sampling programs established in accordance with Recognised Standard 14 – Monitoring respirable dust in coal mines (RS14) (PDF, 616KB) can continue to be used by operators. Revisions to RS14 will be progressed to the Minister, with a proposed commencement of 1 January 2021, to support the development of new monitoring programs.

Transition provisions in the amendment regulation have changed the dust reporting requirements for coal mines as follows:

  • Single exceedances - Up until 31 December 2020, the single exceedances notification process as detailed in Section 89A of the Coal Mining Safety and Health Regulation 2017, will continue to apply to personal dust monitoring results that exceed previous OEL values (those in effect prior to September 1, 2020). During this transitional period (September – December 2020), sites should consider reviewing and investigating exposures that exceed the revised OELs.
  • Quarterly dust data – The remaining quarters of 2020 are to be reported and submitted in comparison to the previous OEL values (those in effect prior to September 1, 2020). This includes:
    • 2020 Quarter 3 (1 Jul–30 Sep) data is due for submission by 1 November 2020.
    • 2020 Quarter 4 (1 Oct–31 Dec) data is due for submission by 1 February 2021.

From 1 January 2021, coal mines must use the revised OEL values for assessing average exposures across a similar exposure group (SEG) and single sample exceedance monitoring and reporting.

Read further information relating to the revised OELs and how they may effect coal mines.

Who this applies to

  • Site senior executives (SSEs) at coal mines
  • Operators of coal mines

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help:

Table 1: Quarterly reporting submission dates

Date range for data Date due
Quarter 1 (1 January to 31 March) 1 May
Quarter 2 (1 April to 30 June) 1 August
Quarter 3 (1 July to 30 September) 1 November
Quarter 4 (1 October to 31 December) 1 February

NOTE: If monitoring was not conducted for a respective quarter, a confirmation email to that effect must be sent to airbornecontaminants@rshq.qld.gov.au by the submission due date. It is important that sites provide this information to prevent missed reporting periods and ensure all data is available for review.

Table 2: Dust reporting requirements

Report/notice and legislation When to lodge / notify How to lodge / notify
Notice of single exceedance - First trigger event
(CMSHR s. 89A (2)(c))
As soon as practicable after an exceedance result Inform mine workers in the similar exposure group of the risk created by the high average respirable dust concentration (e.g. at the next pre-shift toolbox talk)
Notice of single exceedance - First trigger event
(CMSHR s. 89A (2)(c))
Within 24 hours after becoming aware of an exceedance result Notify the following persons by phone:
  • an inspector
  • an industry safety and health representative
  • a site safety and health representative
Notice of single exceedance - First trigger event
(CMSHR s. 89A (2)(c))
Within 72 hours after becoming aware of an exceedance result Submit a 'Notice of exceedance' form to an inspector in the region
(contact the Mines Inspectorate in your region for a copy of the form)
Notice of single exceedance – Second trigger event
(CMSHR s. 89A (3)(c))
(NOTE: Only required where the further sample taken 2 weeks after the first trigger event still shows an exceedance result)
As soon as practicable after an exceedance result Inform mine workers in the similar exposure group of the risk created by the high average respirable dust concentration (e.g. at the next pre-shift toolbox talk)
Notice of single exceedance – Second trigger event
(CMSHR s. 89A (3)(c))
(NOTE: Only required where the further sample taken 2 weeks after the first trigger event still shows an exceedance result)
Within 24 hours after becoming aware of an exceedance result Notify the following persons by phone:
  • an inspector
  • an industry safety and health representative
  • a site safety and health representative
Notice of single exceedance – Second trigger event
(CMSHR s. 89A (3)(c))
(NOTE - only required where the further sample taken 2 weeks after the first trigger event still shows an exceedance result)
Within 72 hours after becoming aware of an exceedance result Submit a 'Notice of exceedance' form to an inspector in the region
(contact the Mines Inspectorate in your region for a copy of the form)
Quarterly reporting of respirable dust levels
(CMSHR s. 89(5)(c)
Within 1 month of the end of each quarterly reporting period (refer to Table 1) Email the Mines Inspectorate for a quarterly reporting information pack and approved submission format

1CMSHR: Coal Mining Safety and Health Regulation 2017.

Statutory appointments

Statutory appointments

You must notify us about the holders of statutory positions (e.g. site senior executive).  You must notify us before starting operations, when an appointment has been made, or when an appointment changes. You must also tell us when the management structure at the coal mine changes.

Note: In addition, we request that you notify us of appointments for control of electrical work.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation. Download a flowchart of reporting requirements for coal statutory appointments (PDF, 132KB).

Who this applies to

These requirements apply to holders of the following resource authorities and statutory positions:

  • Exploration permit for coal
  • Mineral development licence
  • Mining lease
  • Operators of coal mines
  • Site senior executives (SSEs) at coal mines

Note: The term 'coal mines' includes places where exploration activities occur.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help refer to the legislation (references in the table below).

Management structure

Report/notice and legislationWhen to lodgeHow to lodge
Notice (by the SSE) of management structure
(CMSHA1 s. 51)
Before mining operations startPost or email notice to local Regional Mines Inspector
Changes in management structure to be reported (by the SSE) to an inspector
(CMSHA s. 65)
Within 14 days after the change happensPost or email to local Regional Mines Inspector

1CMSHA: Coal Mining Safety and Health Act 1999

Operator and site senior executive appointments

Report/notice and legislationWhen to lodgeHow to lodge
Notice (by the holder) of appointment of a company as an operator for a coal mine (PDF, 257KB)
(CMSHA1 s. 49(1))
Before mining operations startSee form for lodgement details
Notice of change (by the holder) of operator or mine name (PDF, 257KB)
(CMSHA s. 49(3))
When appointment or name changesSee form for lodgement details.
Notice (by the operator) of appointment of a site senior executive for a coal mine (PDF, 197KB)
(CMSHA s. 50(1), 50(2))
Before mining operations start or when appointment changesSee form for lodgement details

1CMSHA: Coal Mining Safety and Health Act 1999

Underground mine manager appointments

Report/notice and legislationWhen to lodgeHow to lodge
Notice (by the SSE) of appointment of an underground mine manager for a coal mine (PDF, 175KB)
(CMSHA1 s. 60)
When appointment has been madeSee form for lodgement details

1CMSHA: Coal Mining Safety and Health Act 1999

Ventilation officer appointments

Report/notice and legislationWhen to lodgeHow to lodge
Notice (by the underground mine manager) of appointment of a ventilation officer for a coal mine (PDF, 1.5MB)
(CMSHA1 s. 61)
When appointment has been madeSee form for lodgement details

1CMSHA: Coal Mining Safety and Health Act 1999

Electrical engineering activity appointments

Report/notice and legislationWhen to lodgeHow to lodge
Notice (by the SSE) of appointment of a person to control and manage the electrical engineering activities of a surface coal mine (PDF, 431KB)
(CMSHR2 s. 111)
If electricity is proposed to be used, when appointment has been madeSee form for lodgement details
Notice (by the SSE) of appointment of a person to control and manage the electrical engineering activities of an underground coal mine (PDF, 412KB)
(CMSHA1 s. 60(10), CMSHR s. 17, 18)
As soon as practicable after appointment has been madeSee form for lodgement details

1CMSHA: Coal Mining Safety and Health Act 1999
2CMSHR: Coal Mining Safety and Health Regulation 2017

Incident and disease reporting

Incident, disease and statistical reporting

You must notify an inspector of mines if certain serious accidents or high-potential incidents occur at your coal mine. You must also provide individual and summary incident reports.

In addition, you must report a confirmed diagnosis of any prescribed disease among current and former workers.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation. Download a flowchart of reporting requirements for incidents and statistics (PDF, 126KB).

Who this applies to

  • Site senior executives

Note: The term 'coal mines' includes places where exploration activities occur.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help:

  • refer to the legislation (see references in the table below)
  • read about reporting an incident for guidance on when to report incidents and how to complete the forms
  • read about reporting prescribed diseases for guidance on what you need to report and the reporting process.
Report/notice and legislationWhen to lodgeHow to lodge
Notice of accidents, incidents, deaths or diseases
(CMSHA1 s. 198)
Refer to legislationProvide initial verbal report to Inspector of Mines, then post or email follow-up written confirmation to the local District or Regional Inspector of Mines
Initial verbal report not required for diseases (written notice only)
Form 5A - Incident report
(CMSHR2 s. 16)
Within 1 month after the incident occursUse the online form to submit an incident report
Monthly incident summary form
(CMSHA s. 279)
At the end of each calendar month for the current monthUse the online form to submit a monthly summary report
Notification of prescribed disease in coal mines
(CMSHA s. 198(6)
When you receive a report of a confirmed diagnosis of a prescribed disease in current or former workersNotify an inspector of mines and an industry safety and health representative using the 'Notice of confirmation' form (v. 10 or higher) or by email. Refer to reporting prescribed diseases for guidance

1CMSHA: Coal Mining Safety and Health Act 1999
2CMSHR: Coal Mining Safety and Health Regulation 2017

Safety and Health Levy census reporting

Safety and Health Levy census reporting

The Safety and Health Levy funds the safety and health services provided by the Queensland Government to the mining, quarrying, explosives and fireworks industries. The levy is based on the budgeted cost of services and the number of workers in the industry, which is calculated from the census forms provided by industry.

Note: Mines are only required to complete the census once they have commenced operations. Read more about when to start reporting for the safety and health levy.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation.

Who this applies to

  • The Queensland mining and quarrying industry census form needs to be submitted by the 'responsible person', which is either the operator or the holder of the tenure as defined in s. 12D of the Coal Mining Safety and Health Regulation 2017.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help:

Report/notice and legislation When to lodge How to lodge
Queensland mining and quarrying industry census form
(CMSHR1 s. 12F)
Within 20 days after the end of each reporting period Submit online

1CMSHR: Coal Mining Safety and Health Regulation 2017

On-site activities

On-site activities

You must submit a range of reports and notices before starting, changing and ceasing operations.

This page explains how to meet your notification and reporting obligations under Queensland resources legislation. Download a flowchart of reporting requirements for on-site activities (PDF, 129KB).

Who this applies to

  • Site senior executives at coal mines
  • Operators of coal mines

Note: The term 'coal mines' also includes places where exploration activities occur.

How to lodge your notices and reports

The table below shows what you need to submit and how to do it. If you need more help refer to the legislation (references in the table below).

Report/notice and legislationWhen to lodgeHow to lodge
Plans (by SSE) of mine workings
(CMSHA1 s.67)
Before 31 December each year, on request, and within 14 days of abandonment of the minePost or email to local Regional Mines Inspector, Attn: Chief Inspector of Coal Mines, or as indicated on any request
Notification  of connection/disconnection of electrical supply at a coal mine (PDF, 1.4MB)
(CMSHR2 s. 19)
Before introduction for use or permanent disconnection of electricitySee form for lodgement details
Notice (by SSE) about underground gasification activities
(CMSHA s. 52A)
When site senior executive gives notice that activities are underground gasification activitiesPost or email notice to Chief Inspector of Coal Mines
Notice by operator when land is added to or omitted from a mine
(CMSHA s. 50(3))
Within 1 month after addition or omissionPost or email to the local District or Regional Inspector of Mines

1CMSHA: Coal Mining Safety and Health Act 1999
2CMSHR: Coal Mining Safety and Health Regulation 2017

Contact

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