Checking and submitting a tender bid
Every detail matters when you're writing a tender.
Use the tender submission checklist below to help ensure your tender meets all the requirements.
Tender submission checklist
|Is the tender compliant?|
|Make sure you have the necessary accreditations.|
|Follow the tendering instructions set out in the tender specification documentation.|
|Make sure you've used the templates or format specified.|
|Check documents that need signatures, deadlines for submission, number of copies required, word limits etc.|
|Is the tender easy to read?|
|Make sure that all your responses are clear and concise. Avoid any unnecessary elaboration or jargon.|
|Make sure responses follow a logical structure (e.g. using headings, charts, graphs etc. when necessary to aid comprehension).|
|Have all the specified requirements been addressed?|
|Check the tender against the specification and the evaluation criteria.|
|Are the responses to evaluation criteria supported with evidence?|
|Make sure that your responses are backed up by evidence. You want to ‘show’ how you can meet the requirements, rather than just ‘telling’ the buyer that you can.|
|Has all the requested information been supplied?|
|Check the required information against the tender specification documents (e.g. policies, certificates etc.)|
|Ensure supporting documents are included in the proposal, or attached.|
|Make sure that the tender documents are signed off as instructed. This is usually carried out by a senior manager or the business owner. Digital signatures may be required in e-tendering.|
|Are you offering a value for money tender response?|
|Check that the tender response has a competitive price and high quality.|
|Have you pre-arranged delivery?|
|Make arrangements in advance for delivery of the tender (e.g. post, courier or online submission).|
|Submit the tender well in advance of the submission closing date.|
- Find out where to search for tender opportunities.
- Learn more about analysing tender requests.
- Find out how to write a competitive bid.
- Last reviewed: 10 May 2016
- Last updated: 1 Mar 2017