The training record is your apprentice’s or trainee's learning diary which documents their progress and achievement of competencies outlined in the training plan.
It provides an opportunity for all parties to gauge how the apprentice or trainee is progressing.
The training record:
- may be kept in any format that the supervising registered training organisation (SRTO) considers appropriate
- corresponds to the competencies (skills, knowledge) in the training plan.
You are responsible for inspecting and signing off the training record at least every 3 months.
Apprentice's or trainee's responsibilities
Your apprentice or trainee is responsible for:
- looking after their training record
- regularly updating it with completed training details
- signing off completion of workplace tasks when they believe that can competently perform them
- taking it with them when switching to a new employer.
The SRTO is responsible for:
- providing the training record to the apprentice or trainee within 14 days of the training plan being signed
- updating the training record at least every 3 months
- signing off workplace 'competencies' when they believe your apprentice or trainee can demonstrate these skills
- immediately resolving any issues that may be hindering progress.
Inspecting the training record
We regularly check training records to make sure:
- that they are up to date
- that your apprentice or trainee is being properly trained.
Key dates relating to the training record
Your apprentice or trainee is given a training record
within 14 days of the training plan being signed
Ask your apprentice or trainee to produce their training record
at least every 3 months
All parties separately sign off each 'competency unit'
when the apprentice or trainee is considered competent and preferably every 3 months