Before you begin
Before starting your application, make sure you have all the required information and supporting documents.
The lot on plan description and other details are available from the registration confirmation statement (RCS) that was sent when the title was registered in your name. If you don't have this, a current title search will also supply this information.
Certificate of title delivery details
If you need to find out who the certificate was last delivered to, follow these instructions. If you don't know the date of issue of your paper certificate, a current title search will supply this information.
Certificates issued after 24 April 1994
- On the current title search, find the dealing number of the application for title.
- Use this dealing number to request a copy of the application.
- Current title search showing dealing number (PDF, 574KB)
- Application for title showing delivery details (PDF, 538KB)
Certificates issued before 24 April 1994
- Request a historical paper-title search, which will provide an image of the historical title.
- On the historical paper title, find the dealing number of the last recorded dealing.
- Use this dealing number to request a copy of the dealing.
Providing statutory declarations
You will need to provide statutory declarations from:
- all registered owners
- every person who has had custody of the certificate of title since it was last delivered from the Titles Registry, or until and including when it was in the custody of a reliable source (e.g. a solicitor's firm or a financial institution).
If some persons who have had custody of the certificate are not available or able to provide declarations, you should supply:
- declarations from those who are available
- an additional declaration by yourself or other person who knows the circumstances stating
- the names of those who are not available or able to provide declarations
- the reason why the declarations cannot be obtained from them.
Part 17 of the land title practice manual details the requirements of the Registrar of Titles for these supporting declarations.
What to include in the statutory declaration
The registered owner's declaration must cover the following points (as applicable):
- the date on which and to whom the certificate was last delivered from the Titles Registry
- the history of its custody since delivery from the Titles Registry
- when and how the certificate was lost or destroyed
- the efforts made by the applicant to search for the instrument if it is lost
- a statement that the search has been conducted in all likely and unlikely places
- any documentary proof of such searches (e.g. copies of letters received from banks and solicitors confirming that the certificate is not held by them).
If the evidence indicates that the certificate was last delivered to a registered owner who is a sole proprietor, and if that person is able to, they should declare that they are familiar with the appearance of the missing instrument and that they have searched in all likely and unlikely places around their home and any other places where valuable records are kept.
If the sole proprietor is unable to declare that they are familiar with the appearance of the missing instrument, a corroborative declaration should be obtained from at least 1 person, such as a relative or neighbour, who helped the applicant search their home and any other places where valuable records are kept and who made enquiries on the proprietor's behalf.
The witnessing requirements that apply are those of the jurisdiction where the declaration is made. Find out more about statutory declarations on the Attorney-General's Department website.
The information collected from Titles Registry forms is used to maintain publicly searchable records of Queensland Government agencies, local governments and water distribution entities. Read the Titles Registry privacy statement for more information.