Titles Registry digital innovation
The future of the Titles Registry is digital—that is, moving our services online to provide more streamlined, efficient and timely services.
The benefits of moving to a digital future include:
- minimising the need for paper counter lodgements
- enabling electronic payment of fees and automated accounting processes
- maintaining security of title and interests
- where possible, increasing security of information
- maintaining, and possibly increasing, accuracy.
In 2020 we plan to enable:
- transactions with survey plans to be lodged through eLodgement
- direct debit from solicitors’ trust accounts for fees and payments
- transfers, where there is a transfer of a share, to be lodged through eConveyancing.
In 2021, proposed initiatives include:
- a roll-out of the lease reform process
- enabling eConveyancing for leases that are for the whole of the land
- eConveyancing to include record of death.
In 2022 and beyond, we plan to:
- enable additional types of Form 14 and non Form 14 residual documents in eConveyancing
- enable all leases in eConveyancing
- enable non-standardised caveats in eConveyancing
- handle requisition through eConveyancing
- eventually enable all dealing types to be lodged through eConveyancing (longer term).
Digital enhancements to date
- Second electronic lodgement network operator (ELNO) was approved.
- Paper certificates of title are no longer required for any dealing.
- Transfers for all types of consideration and all organisation types were enabled through eConveyancing.
- eConveyancing of notices of action was enabled.
- eConveyancing of transfers to trustees was enabled.
- eConveyancing of transmissions by death with probate was enabled.
- Online portal was introduced for government agencies lodging administrative advices.
- eConveyancing of priority notices was enabled.
- Online access for searches was provided to local governments.
- eConveyancing of transfers was enabled (limited to cottage conveyancing).
- eConveyancing of a standard range of caveats was enabled.
- eConveyancing of mortgages was enabled.
- Majority of titling transactions were enabled through eLodgement.
- First electronic lodgement network operator (ELNO) was approved.
- eConveyancing of releases of mortgages was enabled, meaning data (not images or paper) was able to be lodged then checked using automated business rules before the register is updated without manual examination.
- Digitisation of 4.8 million historical microfilm records was completed.
- Land Title Practice Manual was made available online.
- Automated dealing status search was made available online.
- Automated verification (AV) commenced, allowing specific information on certain document types to be examined electronically, thereby giving increased examination efficiency.
- Water Allocations Register was computerised.
- Online access for searches was made available to other government agencies.
- eLodgement was introduced (i.e. ability to scan and lodge titling forms in-office instead of being required to lodge paper documents at a departmental counter), initially with only a small suite of document types.
- Optical character recognition (OCR) was introduced to increase examination efficiency.
- Searches were made available for purchase through online brokers.
- All current titles were imaged.
- Workflow was automated.
- Other land registers (e.g. state leases) were computerised.
- Freehold land register was computerised.
- Last reviewed: 23 Mar 2020
- Last updated: 25 Mar 2020